CONFERENCE ROOMS

WHATEVER IT IS, THE WAY YOU TELL YOUR STORY ONLINE CAN MAKE ALL THE DIFFERENCE

Applications for use of the Conference Rooms may be made during the Library’s regular hours of 9:00 am – 9:00 pm Monday through Thursday, 9:00 am – 6:00 pm Friday, and 9:00 am – 4:00 pm Saturday or online. All reservations are on a “first-come, first-served basis.” Reservations should be canceled immediately if the use of a room is no longer needed.

Responsibilities of Groups

1. All meetings will conclude and Conference Rooms will be vacated 15 minutes prior to the closing of the Library building unless with prior approval of the Library Director.

2. Any damage, breakage, or food spillage by the organization using the facilities, including kitchenettes, must be compensated for within 30 days at replacement costs, labor cost, or both. A bill will be sent to the presiding officer of the group or the person who registered to use the room.

3. Cancellation of any scheduled meeting is to be reported to the Library prior to the meeting date. A twenty-four (24) hour notice is requested.

4. After 5 no-shows/not canceling in advance the library reserves the right to suspend the usage of the meeting rooms for 90 days to the organization.

5. Reservations will be canceled if the organization has not arrived within 30 minutes of meeting start time and it will be considered a no-show.

6. The library reserves the right to cancel a scheduled meeting. Every effort will be made to give at least one week’s notice of any cancellation. This does not include weather emergencies.

The Library Board of Trustees has given the Library Director the authority to supervise the use of Conference Rooms and interpret this policy. The Director shall have the right to waive the regulations whenever it is in the best interest of the Library or the conference and to cancel further use of Library facilities for an organization that does not follow the above regulations.